Custom Search for Seniority Date of Members for a Local

To run a search to find all Members in a local sorted by Seniority date. Log into DMS Web Click on Local Admin then on Members & Employees. Scroll down the page to Employee & Local Lists and click on Employee Lists tab. Click on the Up Arrow in a circle to open the Employee list. […]

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Zoom – Tips and Tricks

While one’s experience using an online meeting tool is very dependent on the condition and traffic of your local internet, which can be out of your control. Here are a few things you can do to help. Guidelines for having the best Zoom experience.  Be as close to your wireless router as possible, minimizing barriers […]

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Tips and Tricks for PDFing an email

When you have an email or document that needs to be attached to Numbered File.  You can save as a PDF to attach to the file. Click on File then Print in FirstClass. The Print Screen will open click on PDF in bottom left hand corner and choose Save as PDF from drop down.   […]

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DMS – Request a Planner, News Bulletin

Log into DMS. On the home page you will see your Membership Information. If you want to receive the Newsbulletin leave it as Yes.  If you never want to receive click the Toggle and No will appear and you will be off the mail out. If you wish to no longer receive the Annual Planner […]

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Submitting a TD1 and TD 1AB forms

NOTE: You must complete and submit a TD 1 form before any expense can be approved or paid.   You can find fillable 20xx TD1 and TD1AB forms on the Canada Revenue website: td1  Complete both the Provincial and Federal forms online and save them to your computer.  Make sure your Social Insurance Number is […]

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DMS Web – Report a problem

Once logged into DMS.  In the Top Right Hand Corner is a Report a problem button. Once you click on the button you are able to send a email to someone/department at UNA. Input your message in the Message field and choose where the message is to be sent.  Drop down options are Systems, Membership, […]

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DMS – How to read a Local Definition report.

The Local Definition report list who the employer(s) are for the Local and Homesites which are determined by the Employee Lists provided from Employer(s). The report list all the Sites where the entire site belongs to the local.  Only the site is list not the individual units/programs. The site list in Red are the Exclusions […]

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DMS – Ratification Vote Instructions

Ratification Vote Instructions Go to DMS Web: https://dms.una.ca Log into DMS. Click on Local Admin then on Votes. Fill out the Form; all fields are mandatory.  When you are certain of your numbers, click Submit Results. If you have properly filled out the form, after you click Submit you will see the following message.

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Essential Services – Unassigned Units

Assigning a unit that is not assigned to your Local. Click on View Unassigned Units. Find the unit in the list and click on Claim This Unit.  Ensure you have the correct site and department. A pop up window will appear Claim this Unit for Your Local.  Click on Claim. The unit will now say […]

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AGM – Electronic Voting

Voting Instructions  Register for the meeting as a Voting Delegate.(Done at registration)  Go to the Voting room on day 3.  Sign-in to vote. Present a valid Membership card to staff. Go to a Voting Booth. Enter Member ID on Ipad. Tap Vote to confirm you are voting. For Each Ballot presented: Note the number of positions […]

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Member Getting Started Guide to UNANet

FirstClass  is the communication, discussion & email centre for UNA. DMS Web  for expense, personal information updates, and events/seminar registrations. UNA Mobile App  for limited DMS Web access, easy contract reference, quick jump point to FirstClass for communications.      

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EI Trust Fund Claims – Member with UNA Account

EI Trust Fund claims are available to all members that are/were in a local that has EI Trust Fund.  If you  have an UNA account log into DMS Web. From your Home screen click on EITF Claims. My EI Trust Fund Claims page will open click on New Claim. EI Trust Fund Claim screen will […]

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EI Trust Fund Claims – Duespayer with no UNA DMS Account

EI Trust Fund claims are available to all duespayers that are/were in a local that has EI Trust Fund.  If you do not have a UNA account click on the following link. http://dms.una.ca/forms/eitfclaims EI Trust Form Claim Form will open click on the Check box to start. Choose the correct Local by the drop down.  Enter […]

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DMS Web – Essential Services

* IMPORTANT * To Save changes to Validations, Proposals and Comments ensure you click SAVE CHANGES TO  button that floats in bottom right hand corner of the current Staff Plan. Once logged into DMS Web, click on the Essential Services tab. Essential Services screen will open and you will first see The Local Units Overview when you […]

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DMS Web Local Executive – Forms

The Forms tab provides access to various forms as they become necessary.  This portion of the DMS will continue to evolve as the need for new forms arises.  Forms will be available for submission of ballots for contests, ticket orders for events, registration of information for Delegate Meetings, etc. Access from FirstClass In some cases, […]

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UNA App: Job Postings for Android

Your UNANet account username and password is used to log in to FirstClass, DMS Web and UNA apps. If you use an Android device, use the procedure outlined in this tutorial to sign into the UNA Data Management System (DMS) using the UNA App. From the DMS home page, tap Home, then tap Job Postings […]

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DMS Web Local Executive – List Manager

List Manager is found in the Local Admin and is used to build and save your own lists in order to conveniently send emails to and view information from different sites, units, and individuals. When List Manager opens there are two options Edit List and My Lists (Local XXX). Edit List is where you are able to […]

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Mobile (iOS/Android) Signature for FirstClass Go

To create a signature using FirstClass Go, tap on the Menu in top right-hand corner. The Menu will open and tap on Preferences. When Preferences opens, tap on Signatures. When the Signature field open, type in your Signature and tap Save to save.

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Setting Auto-Reply on Webmail

Go to the UNA website and click on Go to FirstClass Web Enhanced. When the Login screen opens, enter your User ID and Password, (same and the one you use for FirstClass).  Click on LOGIN. FirstClass web version will open.  In top right-hand corner there will be 3 horizontal lines.  Click on them to open the menu […]

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Mobile (iOS/Android) Away Message for FirstClass Go

To create a signature using FirstClass Go, tap on the Menu in top right-hand corner. When the Menu opens, tap Preferences. When Preferences opens, tap Messaging. When Messaging opens, go to Local mail: and Internet mail: tap the drop-down menus and change both to Yes. Under Reply text: Enter in your reply message.   Once […]

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Mobile (iOS/Android)- FirstClass GO

First step to down load the FirstClass GO app. Have your current UNA Membership Card. Enter webmail.una.ca in the top bar. Enter in UserID and Password (PIN on the back of membership card for current year).  Then tap Login.

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DMS Web Local Executive – PRC Tab

The PRC Tab provides a means for every local to record each PRC Form filed.  This form provides critical information for tracking ongoing problems and solutions, the steps taken to resolve the issue and a record of the timeline involved.  Such data will provide guidance to the PRC Advisor. The intent is that over time […]

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DMS Executive PRC – Meetings

This feature allows for notes from Local PRC Committee meetings to be tracked.  Forms discussed at meetings can be attached to meeting documentation. To document PRC Meetings, click on the Meetings tab and then click on File New PRC Meeting. The New PRC Meeting screen will open.  Complete the fields to document the meeting.  Forms discussed in […]

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DMS Web – Job Postings

Data Management System (DMS) Web Please avoid the use of the Back Button on your browser to navigate while using this system.  This can create a situation in which your forms are submitted twice, or not submitted at all.   Job Postings is found on the menu bar.  Click on Job Postings. The Job Postings & Successful […]

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DMS Web Local Executive – Local Admin – LOA Reports

To run a Report regarding Leave of Absence (LOA) requests, open DMS Web and go to Local Admin, then click on Expenses. Scroll down to the bottom of the page and find the Claim Summary Report.  Click on Show Claim Summary Report. The Claim Summary Report will open.  You can now search for Expense Claims and for LOA Requests. […]

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DMS Web Local Executive – Local Admin – LOA

Leaves of Absence (LOA) are created by a member and need to be either approved or rejected a member on the Local Executive. ** Note that if you are taking a corresponding LOA on a date other than Event Date, it should be scheduled after the Event. ** To Approve or Reject an LOA, you need to log […]

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DMS Web Local Executive – Local Admin – Expenses

This section relates to the expense claims handled by the Local Executive.  You are able to submit a claim for another local member or to approve/reject expense claims submitted.  If one of the Executive submits a claim for a member, then a different executive member must do the review and approval process. Submit Expense for […]

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DMS Web Local Executive – Home Tab

The Home Tab for a local is shown in white on the red bar illustrated below: Clicking on the Home Tab will show the dashboard for the local.  The dashboard provides all the local’s important information at a single glance. Below the Dashboard for your local is your own Personal Information and Membership Information.  

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UNA App: OH&S Forms for Members on iOS

Once you have logged into DMS on your iOS device and have tapped OH&S Forms in the DMS menu, the next screen you will see is My OH&S Forms.  Tap on the Plus Sign in top right-hand corner to start a new OH&S Form. The next screen will be New OH&S Form. Enter Contact Info. This is […]

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FirstClass Tips and Tricks – Activate Account (UNANet)

FirstClass Tips and Tricks UNANet provides all UNA members with communication and data management tools. FirstClass is the delivery system for all online communication among United Nurses of Alberta members, UNA staff, and others. Being able to use this application efficiently helps you stay informed. The following topics are based on questions from UNA members. […]

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UNA App: OH&S Forms for Duespayer’s on iOS

Tap on News, Resources or Agreements to access Report a Concern. Report a Concern is located in the top right hand corner.  Once tapped the different types of concerns will open.  Tap on Occupational Health & Safety. UNA OH&S Form will open, in the Employer field tap and a list of Employer’s will open. Scroll to […]

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UNA App: PRC Forms for Duespayers on Android

 Tap on the menu button in the upper left corner to open the app’s menu. Tap on News, Resources or Agreements to access Report a Concern. Tap on Report a Concern and a menu will open allowing the choice of Professional Responsibility, Occupational Health & Safety or Contract Issue.  Tap on Professional Responsibility. UNA PRC Form will […]

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UNA App: PRC Forms for Duespayers on iOS

Tap on News, Resources or Agreements to access Report a Concern. Report a Concern is located in the top right hand corner.  Once tapped on the different types of concerns will open.  Tap on Professional Responsibility. UNA PRC Form will open, in the Employer field tap and a list of Employer’s will open.  Scroll to find […]

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FirstClass Tips and Tricks – Mail Lists

Creating a Mail list in my Contacts: Open My Contacts from UNA desktop by Double clicking.+ Click on New then on New Mail List once the My Contacts screen opens. Name: Enter the name of new List contact. Click OK. To add Personal Contacts into a list, click and drag the contact to the Members […]

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FirstClass Tips and Tricks – Searching

Searching in FirstClass: There are two methods to Find messages in FirstClass. Method one Use the Find button on tool bars. The Find screen will pop up enter in Find what the search is for, then click Find. Results will appear. Method Two Use the FirstClass menu bar.  Click on Edit, then on Find.  A […]

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FirstClass Tips and Tricks – Signatures & Setting Auto-Reply

Adding a Signature to email messages: A signature should be attached to all email messages.  The signature should include identifying information so the receiver can easily identify you and your location. Example: Jane Doe Human Resources of ABC 780-123-4567 To create a permanent email signature, go to the FirstClass menu bar open FirstClass and click […]

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FirstClass Tips and Tricks – Customizing FirstClass

Customizing FirstClass: Adding Shortcut to FirstClass desktop. Allow for a shortcut from within Conferences to the UNA Desktop. Highlight the icon requiring a shortcut.Click on Collaborate on the FirstClass menu bar, then click on Add to Desktop. The second method to add a shortcut is to highlight, right mouse button click and choose Add to […]

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FirstClass Tips and Tricks – Conferences

Conferences:  Purpose of a conference: Conferences are public forums for discussions and sharing information.  Not every UNANet member can see every conference that exists.  Each person is given access to conferences of interest and value to them. Some conferences are thought of as a library. Read the items that are of interest. Read items by […]

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FirstClass Tips and Tricks – Attachments

Attachments: When sending an attached file, be clear on the purpose of sending it.  If you wish to share information only send the file as a PDF so that any viewer will be able to easily open and read.  If you want the file to be able to be edited, then you and the recipient […]

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FirstClass Tips and Tricks – View Properties

Change View Properties: The Change View Properties feature provides access to controls for Display, Lists, Icons, and Backgrounds. Found under View, then click on Change View Properties. Display allows for personalization of the way the email messages are seen.  The Font can be changed; the color of text can be changed by using the drop […]

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FirstClass Tips and Tricks – Organizing Messages

Organizing messages: Saving messages for future use is helpful only if you have a system that allows you to locate them.  Split the mailbox into File Storage and Inbox.  Name your folders to create categories that are useful to you. Before you begin creating folders, be sure you click in the portion of the window […]

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FirstClass Tips and Tricks – Mailbox Views

Mailbox: Options for viewing can be found on FirstClass menu bar View. View by Icon – icon size is to default. View by Scaled icon – gives control of icon size.  To change size right mouse button, click and click on Change View Properties. The View Properties screen will pop up.  Click on the Icons […]

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FirstClass Tips and Tricks – Deleting a message or folder

Deleting a message or folder: Highlight message or folder and click, on Delete. From FirstClass menu bar, click on the File, then click on Delete. Shortcut on keyboard.  Macintosh – Command-D Windows – Control-D Deleting several messages or folders in a consecutive list: Click on your First message or Folder in list then hold the […]

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FirstClass Tips and Tricks – Renaming

Renaming a Folder: In Mailbox select folder by clicking on it once it will be highlighted in blue.  There are two methods.  Method One: From the FirstClass menu bar, click File, then click Get Info. A screen will pop up for allowing the name of the file to be changed.  Enter new name of file […]

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FirstClass Tips and Tricks – Message

Message: To create a New message from the FirstClass Desktop click, on New Message. OR From the FirstClass menu bar, click on Message, then on New Message. You can also use the shortcut on keyboard: Windows CTRL-N Macintosh COMMAND-N The New Message screen will open for completion. Options to Reply to message: Standard account includes […]

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UNA App: OH&S Forms for Duespayers on Android

 Tap on the menu button in the upper left corner to open the app’s menu. Tap on News, Resources or Agreements to access Report a Concern. Tap on Report a Concern and a menu will open allowing the choice of Professional Responsibility, Occupational Health & Safety or Contract Issue.  Tap on Occupational Health & Safety. UNA OH&S Form […]

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UNA App: OH&S Forms for Members on Android

Once you have logged into DMS on your Android device and have tapped OH&S, the next screen you will see is My OH&S Forms.  Tap on the Plus Sign in bottom right hand corner to start a new OH&S Form. The next screen will be New OH&S Form.  Enter Contact Info. This is an optional […]

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UNA App – Contract Issues for Android

Your UNANet account username and password is used to log into FirstClass, DMS Web and UNA apps.  Tap on the menu button in the upper left corner to open the app’s menu. Tap on News, Resources or Agreements to access Report a Concern. Tap on Report a Concern and a menu will open allowing the choice […]

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UNA App – Contract Issues for iOS

Your UNANet account username and password is used to log into FirstClass, DMS Web and UNA apps. Tap on News, Resources or Agreements to access Report a Concern. Report a Concern is located in the top right hand corner.  Once tapped on the different types of concerns will open.  Tap on Contract Issue. UNA Contract […]

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DMS Web – Contract Issue

Go to the UNA web page (www.una.ca) and Report a Concern is located on the right hand side of the screen, click on Contract Issue. UNA Contract Issue Submission Form will open, click in the Employer field and use the drop down arrows to show the list of Employers. The next two fields to be […]

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DMS Executive OH&S – Meetings

This feature allows for notes from Local OH&S Committee meetings to be tracked.  Forms discussed at meetings can be attached to meeting documentation. To document OH&S Meetings, click on the Meetings tab and then click on File New OH&S Meeting. The New OH&S Meeting screen will open.  Complete the fields to document the meeting.  Forms discussed […]

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DMS Executive OH&S – Giving Non-Executive member access to OH&S tab

A Local OH&S Committee may include non-executive members.  In this situation, an executive member assigns an OH&S position to the person using the DMS>Local Admin>Local Detail>Other positions Tab. Go to Local Admin and click on Local XXX Detail in the drop down menu. Click on Other Positions and look to see if the desired Member is […]

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DMS OH&S Members – File a New OH&S Form

All members will see the OH&S tab at the top of the screen.  OH&S committee and executive members will only have access to the OH&S forms submitted to their Local. Members will only see the forms they submit Once in the OH&S Forms screen, click on File New OH&S Form to create a new form. The […]

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DMS Executive OH&S – Events

Events are used for a chronological time line of OH&S activities.  Once the Form has been completed it will have a Form Number assigned.  All assigned Forms will appear in the Forms screen under List. To add Events, click on the Assigned Number to open up the Form.  Once the Form is open, a Plus Sign […]

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DMS Executive OH&S – Approving or Rejecting Forms submitted by Members

Local Executive members are responsible for Approving or Rejecting OH&S Forms submitted by a member at large. Under Forms, the List tab will display a list of all the Forms submitted by members of the local.  When a member submits a Form, it will be assigned a number and its status will be shown as Submitted.  There will be a note […]

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DMS Executive OH&S – File a New OH&S Form

OH&S Forms allow the Local and UNA to maintain an accurate record of the OH&S incidents.  It records a copy of what was filled out on the paper form.  A list of the people having initially entered and updated the form appear at the top of the form. Click on the OH&S tab then click […]

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DMS Web OH&S – Tab

The OH&S Tab provides a means for every local to record each OH&S report that has been filed. This form provides critical information for tracking ongoing problems and solutions, and the steps taken to resolve the issue. It provides a record of the timeline involved. Such data will provide guidance to the OH&S Advisor. Over […]

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