To run a search to find all Members in a local sorted by Seniority date. Log into DMS Web Click on Local Admin then on Members & Employees. Scroll down the page to Employee & Local Lists and click on Employee Lists tab. Click on the Up Arrow in a circle to open the Employee list. […]
While one’s experience using an online meeting tool is very dependent on the condition and traffic of your local internet, which can be out of your control. Here are a few things you can do to help. Guidelines for having the best Zoom experience. Be as close to your wireless router as possible, minimizing barriers […]
How to block your number on your UNA iPhone Step 1 Select the “settings” icon on your iPhone, and go to ‘Phone’. Step 2 Scroll down to “Show My Caller ID” and select. If you are currently allowing your number to be seen, the button will be highlighted in green. Hit the button once to […]
When you have an email or document that needs to be attached to Numbered File. You can save as a PDF to attach to the file. Click on File then Print in FirstClass. The Print Screen will open click on PDF in bottom left hand corner and choose Save as PDF from drop down. […]
Log into DMS. On the home page you will see your Membership Information. If you want to receive the Newsbulletin leave it as Yes. If you never want to receive click the Toggle and No will appear and you will be off the mail out. If you wish to no longer receive the Annual Planner […]
NOTE: You must complete and submit a TD 1 form before any expense can be approved or paid. You can find fillable 20xx TD1 and TD1AB forms on the Canada Revenue website: td1 Complete both the Provincial and Federal forms online and save them to your computer. Make sure your Social Insurance Number is […]
Once logged into DMS. In the Top Right Hand Corner is a Report a problem button. Once you click on the button you are able to send a email to someone/department at UNA. Input your message in the Message field and choose where the message is to be sent. Drop down options are Systems, Membership, […]
The Local Definition report list who the employer(s) are for the Local and Homesites which are determined by the Employee Lists provided from Employer(s). The report list all the Sites where the entire site belongs to the local. Only the site is list not the individual units/programs. The site list in Red are the Exclusions […]
Once logged into DMS on your Home page scroll to the bottom of your screen and you will see your Elected Representatives.
Ratification Vote Instructions Go to DMS Web: https://dms.una.ca Log into DMS. Click on Local Admin then on Votes. Fill out the Form; all fields are mandatory. When you are certain of your numbers, click Submit Results. If you have properly filled out the form, after you click Submit you will see the following message.
Assigning a unit that is not assigned to your Local. Click on View Unassigned Units. Find the unit in the list and click on Claim This Unit. Ensure you have the correct site and department. A pop up window will appear Claim this Unit for Your Local. Click on Claim. The unit will now say […]
Voting Instructions Register for the meeting as a Voting Delegate.(Done at registration) Go to the Voting room on day 3. Sign-in to vote. Present a valid Membership card to staff. Go to a Voting Booth. Enter Member ID on Ipad. Tap Vote to confirm you are voting. For Each Ballot presented: Note the number of positions […]
FirstClass is the communication, discussion & email centre for UNA. DMS Web for expense, personal information updates, and events/seminar registrations. UNA Mobile App for limited DMS Web access, easy contract reference, quick jump point to FirstClass for communications.
EI Trust Fund claims are available to all members that are/were in a local that has EI Trust Fund. If you have an UNA account log into DMS Web. From your Home screen click on EITF Claims. My EI Trust Fund Claims page will open click on New Claim. EI Trust Fund Claim screen will […]
EI Trust Fund claims are available to all duespayers that are/were in a local that has EI Trust Fund. If you do not have a UNA account click on the following link. http://dms.una.ca/forms/eitfclaims EI Trust Form Claim Form will open click on the Check box to start. Choose the correct Local by the drop down. Enter […]
* IMPORTANT * To Save changes to Validations, Proposals and Comments ensure you click SAVE CHANGES TO button that floats in bottom right hand corner of the current Staff Plan. Once logged into DMS Web, click on the Essential Services tab. Essential Services screen will open and you will first see The Local Units Overview when you […]
The Local Admin tab contains tools for completing tasks related to the running of your local. You can change details about the local, produce lists based on membership/employer details, submit/review expense claims for local members, create local events and register members, register members for UNA events, interact with financial information and report vote results. Click […]
Your UNANet account username and password is used to log into FirstClass, DMS Web and UNA apps. If you use an Android device, use the procedure outlined in this tutorial to sign into the UNA Data Management System (DMS) using the UNA App. The United Nurses of Alberta App can be downloaded from the App […]
The Forms tab provides access to various forms as they become necessary. This portion of the DMS will continue to evolve as the need for new forms arises. Forms will be available for submission of ballots for contests, ticket orders for events, registration of information for Delegate Meetings, etc. Access from FirstClass In some cases, […]
Your UNANet account username and password is used to log in to FirstClass, DMS Web and UNA apps. If you use an Android device, use the procedure outlined in this tutorial to sign into the UNA Data Management System (DMS) using the UNA App. From the DMS home page, tap Home, then tap Job Postings […]
List Manager is found in the Local Admin and is used to build and save your own lists in order to conveniently send emails to and view information from different sites, units, and individuals. When List Manager opens there are two options Edit List and My Lists (Local XXX). Edit List is where you are able to […]
To create a signature using FirstClass Go, tap on the Menu in top right-hand corner. The Menu will open and tap on Preferences. When Preferences opens, tap on Signatures. When the Signature field open, type in your Signature and tap Save to save.
Go to the UNA website and click on Go to FirstClass Web Enhanced. When the Login screen opens, enter your User ID and Password, (same and the one you use for FirstClass). Click on LOGIN. FirstClass web version will open. In top right-hand corner there will be 3 horizontal lines. Click on them to open the menu […]
To create a signature using FirstClass Go, tap on the Menu in top right-hand corner. When the Menu opens, tap Preferences. When Preferences opens, tap Messaging. When Messaging opens, go to Local mail: and Internet mail: tap the drop-down menus and change both to Yes. Under Reply text: Enter in your reply message. Once […]
First step to down load the FirstClass GO app. Have your current UNA Membership Card. Enter webmail.una.ca in the top bar. Enter in UserID and Password (PIN on the back of membership card for current year). Then tap Login.
The PRC Tab provides a means for every local to record each PRC Form filed. This form provides critical information for tracking ongoing problems and solutions, the steps taken to resolve the issue and a record of the timeline involved. Such data will provide guidance to the PRC Advisor. The intent is that over time […]
This feature allows for notes from Local PRC Committee meetings to be tracked. Forms discussed at meetings can be attached to meeting documentation. To document PRC Meetings, click on the Meetings tab and then click on File New PRC Meeting. The New PRC Meeting screen will open. Complete the fields to document the meeting. Forms discussed in […]
Your UNANet account username and password is used to log into FirstClass, DMS Web and UNA apps. If you use an Apple iPhone or iPad, use the procedure outlined in this tutorial to sign into the UNA Data Management System (DMS) using the UNA App. The United Nurses of Alberta App can be downloaded from […]
Data Management System (DMS) Web Please avoid the use of the Back Button on your browser to navigate while using this system. This can create a situation in which your forms are submitted twice, or not submitted at all. Job Postings is found on the menu bar. Click on Job Postings. The Job Postings & Successful […]
To run a Report regarding Leave of Absence (LOA) requests, open DMS Web and go to Local Admin, then click on Expenses. Scroll down to the bottom of the page and find the Claim Summary Report. Click on Show Claim Summary Report. The Claim Summary Report will open. You can now search for Expense Claims and for LOA Requests. […]
Leaves of Absence (LOA) are created by a member and need to be either approved or rejected a member on the Local Executive. ** Note that if you are taking a corresponding LOA on a date other than Event Date, it should be scheduled after the Event. ** To Approve or Reject an LOA, you need to log […]
Only those with Employers that provide UNA with an electronic file copy of Employee Lists will see the lists in this section. Not every local will find information included in this category since not all Employers provide of such data. The Employees Lists option covers many more people than you have in your own local. Selecting […]
This section relates to the expense claims handled by the Local Executive. You are able to submit a claim for another local member or to approve/reject expense claims submitted. If one of the Executive submits a claim for a member, then a different executive member must do the review and approval process. Submit Expense for […]
The job of reviewing and approving expense claims belongs to the Treasurer unless the claim involved was submitted by the Treasurer. When local members submit expense claims a record of the form appears on their Personal Expense Claims screen and on the Local Admin/Expenses screen. Here you see the listing of submitted expense on the […]
Each time you conduct a search, a list of the data your search criteria indicated is produced. You are able to manipulate the data in multiple ways. Clicking on a column label sorts the entire table according to the column category. Entering characters into the Filter field conducts a search on the data from your […]
Under Local Admin is the Members & Employees tab. There are several options available on the tab. The Membership Applications table is available for approval of pending membership that have been submitted electronically. Using the button, you can Enter New Membership from Paper Application to have the member’s name appear immediately on your membership list. In […]
The Home Tab for a local is shown in white on the red bar illustrated below: Clicking on the Home Tab will show the dashboard for the local. The dashboard provides all the local’s important information at a single glance. Below the Dashboard for your local is your own Personal Information and Membership Information.
Once you have logged into DMS on your iOS device and have tapped OH&S Forms in the DMS menu, the next screen you will see is My OH&S Forms. Tap on the Plus Sign in top right-hand corner to start a new OH&S Form. The next screen will be New OH&S Form. Enter Contact Info. This is […]
This feature allows you to send one email message to all members with an email address recorded. However, in many cases the email address is personal. Please consider the sensitivity of content before sending. Only the UNANet service should be considered secure. Accounts such as HotMail.com or Yahoo.com are often accessed by others. There is a […]
You can search the membership list by entering a Name (or partial) and ID number, or by setting the choice in Membership Status (All, Active, Pending, Associate) to reflect your needs. There are multiple choices available if you Enable the Advanced Options, allowing you to add various parameters to your search. You can search based […]
Once a list appears, you are able to edit. Click the Detail button in the appropriate entry. When Details appear, pencil/trash/plus buttons and open fields are available for modifications to the data. Click in the fields for Site Phone, LOA Type, and LOA Notes to enter data. You must click the Update button to complete the entry. […]
Once a list appears showing a member’s data, you can edit the data including Terminating Membership in your local. Click the Detail button in the appropriate entry. Once the details are visible, look for the Membership Information located in upper right-hand corner. The Status is indicated and beside that entry is a button Term Membership. […]
Enter New Membership from Paper Application The DMS Web options allow you to add a person to your membership list as a Pending member. The name you have may or may not already appear in the DMS. A Person not in DMS Under the Local Admin section there is a blue box Enter New Member from Paper […]
FirstClass Tips and Tricks UNANet provides all UNA members with communication and data management tools. FirstClass is the delivery system for all online communication among United Nurses of Alberta members, UNA staff, and others. Being able to use this application efficiently helps you stay informed. The following topics are based on questions from UNA members. […]
USERID@una.ca (username used to login with). Keep in mind that within UNANet, people only need to know and enter your name and the system handles the rest of the steps.
From the webpage https://www.una.ca click on the red UNANet button in the top right had corner of the page. Choose the correct button to download the application into your computer. Macintosh Windows iPad and iPhone Android Follow the instructions on the UNANet page.
Tap on News, Resources or Agreements to access Report a Concern. Report a Concern is located in the top right hand corner. Once tapped the different types of concerns will open. Tap on Occupational Health & Safety. UNA OH&S Form will open, in the Employer field tap and a list of Employer’s will open. Scroll to […]
Tap on the menu button in the upper left corner to open the app’s menu. Tap on News, Resources or Agreements to access Report a Concern. Tap on Report a Concern and a menu will open allowing the choice of Professional Responsibility, Occupational Health & Safety or Contract Issue. Tap on Professional Responsibility. UNA PRC Form will […]
Tap on News, Resources or Agreements to access Report a Concern. Report a Concern is located in the top right hand corner. Once tapped on the different types of concerns will open. Tap on Professional Responsibility. UNA PRC Form will open, in the Employer field tap and a list of Employer’s will open. Scroll to find […]
Creating a Mail list in my Contacts: Open My Contacts from UNA desktop by Double clicking.+ Click on New then on New Mail List once the My Contacts screen opens. Name: Enter the name of new List contact. Click OK. To add Personal Contacts into a list, click and drag the contact to the Members […]
Searching in FirstClass: There are two methods to Find messages in FirstClass. Method one Use the Find button on tool bars. The Find screen will pop up enter in Find what the search is for, then click Find. Results will appear. Method Two Use the FirstClass menu bar. Click on Edit, then on Find. A […]
Adding a Signature to email messages: A signature should be attached to all email messages. The signature should include identifying information so the receiver can easily identify you and your location. Example: Jane Doe Human Resources of ABC 780-123-4567 To create a permanent email signature, go to the FirstClass menu bar open FirstClass and click […]
Customizing FirstClass: Adding Shortcut to FirstClass desktop. Allow for a shortcut from within Conferences to the UNA Desktop. Highlight the icon requiring a shortcut.Click on Collaborate on the FirstClass menu bar, then click on Add to Desktop. The second method to add a shortcut is to highlight, right mouse button click and choose Add to […]
Conferences: Purpose of a conference: Conferences are public forums for discussions and sharing information. Not every UNANet member can see every conference that exists. Each person is given access to conferences of interest and value to them. Some conferences are thought of as a library. Read the items that are of interest. Read items by […]
Attachments: When sending an attached file, be clear on the purpose of sending it. If you wish to share information only send the file as a PDF so that any viewer will be able to easily open and read. If you want the file to be able to be edited, then you and the recipient […]
Change View Properties: The Change View Properties feature provides access to controls for Display, Lists, Icons, and Backgrounds. Found under View, then click on Change View Properties. Display allows for personalization of the way the email messages are seen. The Font can be changed; the color of text can be changed by using the drop […]
Mailbox: Options for viewing can be found on FirstClass menu bar View. View by Icon – icon size is to default. View by Scaled icon – gives control of icon size. To change size right mouse button, click and click on Change View Properties. The View Properties screen will pop up. Click on the Icons […]
Renaming a Folder: In Mailbox select folder by clicking on it once it will be highlighted in blue. There are two methods. Method One: From the FirstClass menu bar, click File, then click Get Info. A screen will pop up for allowing the name of the file to be changed. Enter new name of file […]
Tap on the menu button in the upper left corner to open the app’s menu. Tap on News, Resources or Agreements to access Report a Concern. Tap on Report a Concern and a menu will open allowing the choice of Professional Responsibility, Occupational Health & Safety or Contract Issue. Tap on Occupational Health & Safety. UNA OH&S Form […]
Once you have logged into DMS on your Android device and have tapped OH&S, the next screen you will see is My OH&S Forms. Tap on the Plus Sign in bottom right hand corner to start a new OH&S Form. The next screen will be New OH&S Form. Enter Contact Info. This is an optional […]
Your UNANet account username and password is used to log into FirstClass, DMS Web and UNA apps. Tap on the menu button in the upper left corner to open the app’s menu. Tap on News, Resources or Agreements to access Report a Concern. Tap on Report a Concern and a menu will open allowing the choice […]
Your UNANet account username and password is used to log into FirstClass, DMS Web and UNA apps. Tap on News, Resources or Agreements to access Report a Concern. Report a Concern is located in the top right hand corner. Once tapped on the different types of concerns will open. Tap on Contract Issue. UNA Contract […]
Go to the UNA web page (www.una.ca) and Report a Concern is located on the right hand side of the screen, click on Contract Issue. UNA Contract Issue Submission Form will open, click in the Employer field and use the drop down arrows to show the list of Employers. The next two fields to be […]
This feature allows for notes from Local OH&S Committee meetings to be tracked. Forms discussed at meetings can be attached to meeting documentation. To document OH&S Meetings, click on the Meetings tab and then click on File New OH&S Meeting. The New OH&S Meeting screen will open. Complete the fields to document the meeting. Forms discussed […]
A Local OH&S Committee may include non-executive members. In this situation, an executive member assigns an OH&S position to the person using the DMS>Local Admin>Local Detail>Other positions Tab. Go to Local Admin and click on Local XXX Detail in the drop down menu. Click on Other Positions and look to see if the desired Member is […]
All members will see the OH&S tab at the top of the screen. OH&S committee and executive members will only have access to the OH&S forms submitted to their Local. Members will only see the forms they submit Once in the OH&S Forms screen, click on File New OH&S Form to create a new form. The […]
Events are used for a chronological time line of OH&S activities. Once the Form has been completed it will have a Form Number assigned. All assigned Forms will appear in the Forms screen under List. To add Events, click on the Assigned Number to open up the Form. Once the Form is open, a Plus Sign […]
Local Executive members are responsible for Approving or Rejecting OH&S Forms submitted by a member at large. Under Forms, the List tab will display a list of all the Forms submitted by members of the local. When a member submits a Form, it will be assigned a number and its status will be shown as Submitted. There will be a note […]
It may take the Local OH&S Committee some time to complete the steps needed to close an OH&S form. Once the group has reached agreement, the form can be completed by checking the Close the OH&S Form.
OH&S Forms allow the Local and UNA to maintain an accurate record of the OH&S incidents. It records a copy of what was filled out on the paper form. A list of the people having initially entered and updated the form appear at the top of the form. Click on the OH&S tab then click […]
The OH&S Tab provides a means for every local to record each OH&S report that has been filed. This form provides critical information for tracking ongoing problems and solutions, and the steps taken to resolve the issue. It provides a record of the timeline involved. Such data will provide guidance to the OH&S Advisor. Over […]