Using the Owl

Setting Up the Boardroom

 

Zoom

  • Know your Zoom logins. We will have a separate computer available for you to log into your Zoom account, so that you are able to use your computer for note taking.
  • Ensure you have the correct Zoom settings for the Meeting:
    1. Allow participants to join before host: ON
    2. Waiting room: OFF
    3. Meeting passcode: ON
    4. Embedded password in invite line: ON
    5. Disable Single Sign-on

TV

  • How to Mirror or Airplay to the TV
    • Click Control Center in the menu bar.
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    • Click the Screen Mirroring icon, then choose your Apple TV.

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    • If asked, enter the four-digit code displayed on the TV onto your Mac.

 

Using the Owl

  • Open Zoom and select Schedule, Join or Start with video, or follow your Zoom invite link to join a meeting.
  • Select Join Audio Conference by Computer.
  • Select the Up arrow ^ to the right of the Microphone icon on the bottom left of your screen.
  • Select Meeting Owl as your Microphone and Speaker.
  • Select the Up arrow ^ to the right of the Camera icon on the bottom left of your screen.
  • Select Meeting Owl as your Camera. Start your meeting.

 

Troubleshooting

  • If the Owl does not show up as an option for audio/video, the first step is to ensure everything has been plugged in:
    • The Owl is plugged into power
    • The Owl is plugged into the laptop.
    • Reboot the Meeting Owl by unplugging your Owl’s power for 10 seconds and plugging it back in. Wait until your Owl’s eyes stop pulsing and you hear a hoot. Note: Test the Owl.
    • Restart the Zoom Meeting
    • Icon meanings

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