Zoom Roles and Functions

The roles available for a meeting are Host, Co-host, Alternative host, and Participant. The host designates the role of other users in a meeting.

 

Roles

Host: person that scheduled the meeting. The host is the only user will full permissions to manage the meeting, and there can only be one host of a meeting.

  • UNA Zoom account will be the primary host for District meetings.
  • When you are the host, you do not need to register.

Co-hosts: share most meeting controls. There can be unlimited co-hosts. Co-hosts can only be assigned during a meeting

  • For district meetings, the District Chair will be the Co-host.

Alternative hosts share most meeting controls. There can be unlimited alternative hosts. Only alternative hosts can start a meeting and can only be assigned while scheduling a meeting and must be a licensed user from your institution.

Participants are non-host users present in a meeting.

 

To Change Hosts

To change Hosts:

You can only change the Host of a meeting during the meeting. The original host can assign another user as host, and the original host is free to leave the meeting.

To change the host of a meeting in the Zoom desktop client, you can either:

  • hover over a user’s video or their name in the participant window, click the More button, and select Make Host, or
  • in the host controls, click End, click Leave Meeting, assign a user to be the new host, and click Assign and Leave.

 

To make a Co-Host:

The host is the only person that can set co-hosts, and this can only be done during a meeting. There are two ways the host can assign a cohost:

  1. You can hover over a user’s video, click the More icon (ellipsis: …), and click Make Co-Host.
    or
  2. Click on Manage Participants in the meeting controls at the bottom of the Zoom window. Hover over the name of the participant who is going to be a co-host, click More, and click Make Co-Host.

 

To add an Alternative Host from the Zoom desktop client or Zoom web portal:

  1. Open the Zoom program or login to the Zoom web portal and click Meetings.
  2. Click Schedule to set up a new meeting or select an existing meeting and click Edit.
  3. In the Zoom web portal, enter the alternative host’s Emory email address in the net ID format (i.e. John Smith = jsmith1 @ una.ca, not john.smith @ una.ca) in the Alternative Host field.
    or
    In the desktop client, click Advanced Options to see the Alternative Host field. Enter the person’s name to search through users or enter the alternative host’s Emory email address in the net ID format.
  4. Click Schedule to finish.
  5. Depending on their account settings, the alternative host will receive an email notification that they have been added as an alternative host.
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