Forget Recent and Incorrect Email Addresses in Zimbra

When entering an email address, Zimbra tries to be helpful by offering a selection of the most recent or frequently used email addresses that might match your entered letters. Perhaps you mis-typed it at some point and it’s an incorrect email address, or it’s an address you don’t want to use again. There is a […]

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Zimbra Standard Version – switch back to regular view

Your view may have been switched and you are missing the preview pane, or the appearance of your Zimbra is… unusual.   If Zimbra looks condensed or the font is not what you are used to seeing, perhaps you can’t access your Local Executive mailbox, or the tabs, buttons and features don’t quite look right […]

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Use Zimbra as a Web App on your computer

If you would like to have Zimbra in its own Dock icon instead of using it through your Browser (Safari or Chrome) you use the WebCatalog App to make a stand alone custom Web App for Zimbra. First Download the WebCatalog App from here: https://webcatalog.app Click Free Download and choose ‘Mac with an Intel chip’ […]

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Searching in Zimbra

A walkthrough of the Search Interface. https://wiki.zimbra.com/wiki/Searching_in_Zimbra:_Using_the_Search_Menu Simple Searches (no qualifiers) Simple searches can be done by entering a word or phrase into the search field; this matches the entered word or phrase with text anywhere in the message. Examples: medical – finds all messages with the word “medical” in it. medical letter – finds […]

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Wrangling Zoom Links

Meeter is a free useful App that will read iCal Calendars and collect all the upcoming Zoom (and others) meeting links together. You just need to make sure the link is your Zimbra calendar entry. https://trymeeter.com To setup Meeter for you Zimbra events. 1. Make sure your Zimbra calendar is setup in you Mac Calendar […]

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Zimbra – Setup Calendar on the Mac

1. Go to System Preferences and choose Internet Accounts 2. Choose ‘Add Other Account’. 3. Choose ‘CalDAV account’ 4. Switch ‘Account Type’ to ‘Manual’. Then enter your email address and password. The server is mail.una.ca 5. Launch Calendar and in Preferences you can set what Calendar you want to use as the Default.  

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Clickable Links in Zimbra Calendar events i.e. Zoom Invitations

In Zimbra Calendar, when creating an event, you are the EDITOR.  This changes the behaviour of web links that are created in a calendar event. As Editor or owner of an event/message, the Editor does not get the clickable link when pasting or typing the link in – an Editor will get an editable text […]

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Zimbra Shared Mailboxes and Disclosure Triangles

Folders, Calendars, Conversation Threads etc. can have disclosure triangles Items can be nested in multiple folders. To reveal the contents, click on the black disclosure triangles       Optionally, you can right click on an item, and if it has contents, you can drag down and click on + Expand All – but be […]

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Zimbra finding items shared with you

Can’t find a share you think you should have?  Calendars, folders etc? It may have been shared to you already, if you haven’t accepted it from the email you may have received, you can go into the gear menu and choose Find Shares to select any of the shared folders that you’re missing:

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Moving Sent Message back into your inbox

If you’d like to have your sent messages also in your inbox do the following: Log into mail.una.ca and on the top level tab of Preferences –      First – Go to Mail –      Go to Composing Messages –      Click Save a copy to Sent Folder –      Second […]

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Configuring Calendar app on iOS for zimbra

To use the Calendar app on iOS you need to configure your account. On your iPhone or iPad go to the Settings app. Scroll down and pick Calendar. Then Choose accounts. Then Add and Account. Choose ‘Other’ Pick ‘Add CalDAV Account’ Fill out the form as follows: Server: mail.una.ca User Name: <email@una.ca> (It’s the same […]

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Getting notifications of new posts from forums.una.ca

In order to get an email notification about new posts in forums.una.ca do the following. Log into forums and choose a board. Near the bottom you’ll see the ‘subscribe’ button. Click the check mark. Please note the check mark will disappear when you’re subscribed.   Then open your user control panel. Under the ‘Board Preferences […]

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Make zimbra show new message immediately

If you would like to see new email messages immediately in mail.una.ca do the following. In the Preferences tab -> Choose ‘Mail’ from the sidebar. Under ‘Displaying Messages’ Set ‘Check New Mail’ to ‘As new mail arrives’.

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Removing FirstClass as your default mail client

FirstClass is likely set to be your default mail client. When clicking on ‘mail:to’ links this will cause FirstClass to open. To change this behaviour open the FirstClass client. In the FirstClass Menu -> Preferences. Under the General tab. Uncheck “Register FirstClass as default mail client”. Click Apply and then OK. Quit the FirstClass Client.

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Allowing zimbra to create new windows

It may be desirable to have mail.una.ca (Zimbra) create new windows such as when you wish to view both an email and a calendar. Safari may block pop up windows which prevents the opening of a new window. To allow pop ups go to the Safari Menu -> Preferences -> Websites tab. Then in the […]

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Layering Calendars

It may be desirable to see disparate calendars in a single view. For example, the attendance calendars for both offices. You can group calendars together by doing the following. In the Calendar right-click or click on the small triangle on ‘New Appointment’, then select ‘Calendar’. Give the Calendar a name and check ‘Exclude this calendar […]

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UNAnet – Change Password

To change your UNAnet password, which will change it for all of UNAnet (http://mail.una.ca, https://dms.una.ca, and https://forums.una.ca) **NOTE: If you have Zimbra mail configured on any mobile devices (cell phones or tablets) Read this document before proceeding. Password Changes Steps and Cautions Log into https://dms.una.ca in a web browser and click the ‘Change Password’ button […]

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Allow Pop-up windows in Safari

You can specify a specific website to override the setting, even if Safari’s default is set to block pop-ups. Launch Safari. Click on the program name “Safari” in the upper left corner of the screen – left of the  menu, and drag down to Preferences.  If you do not see Safari next to the […]

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Current known limitations or issues

You cannot use the Global Address Book from a phone or in the Mail App on a Mac. Imported ‘All Day Events’ from FirstClass come in as 12:00am-11:59pm and have to be manually flipped to ‘All Day’ in Zimbra. You cannot email a Forum, you must go to the Forum to post. For some people setting […]

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Zimbra – Printing

Printing mail messages Select the message or conversation, and click Print from the Actions menu or you can ‘right-click’ on the message. The selected message appears in a separate window, you can now print this window. When you select multiple messages they are printed as one printed message. In the dialog, choose a printer and […]

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Creating an Email Signature in Zimbra

Purpose To teach Zimbra end-users how to create an email signature (Zimbra Web Client and Zimbra Desktop). Resolution You can create an email signature using Zimbra Preferences. Click Signatures on the Preferences tab, then use the formatting options to create your email signature. Some good things to know when creating a signature are: Be sure […]

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Zimbra Configure Mac Desktop/Laptop Apple Mail for UNA Mail

Configure Apple MAIL for UNA Mail You can access UNA MAIL from any web browser (we recommend Google Chrome, or Firefox over Safari) at any time:  https://mail.una.ca OR from the UNANet page:  https://www.una.ca/unanet Information you need to have handy before starting: 2020 UNA Membership card  UNANet login ID:  ends with @una.ca *logins don’t usually contain spaces […]

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UNAnet Transition Mapping

What went where, Shared Mailboxes will appear underneath you personal Inbox, and Shared Briefcases will appear underneath you personal Briefcase in the Briefcase tab. And all Forums are in the Forums tab or you can access them directly here: https://forums.una.ca If you do not have access to a shared resource (mailbox or briefcase) or a […]

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Zimbra – Accept a Shared Item

When an item (Mailbox, Calendar, Contacts, or Briefcase) is shared to you, you will receive and email. To be able to access the shared item open the email and click ‘Accept Share’. The process is the same for all items, we’ll showing a shared Calendar below. When you click accept, you can give the shared […]

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Configure iOS Apple MAIL for Zimbra Mail

You can access UNA Zimbra Mail from any web browser (we recommend Google Chrome, or Firefox) at any time:  https://mail.una.ca OR from the UNANet page:  https://www.una.ca/unanet Note: You must enter your password for both the incoming and outgoing servers when asked. Mobile iOS/iPhone/iPad Apple’s Mail configuration document iOS 13 or iOS 14**:  https://support.apple.com/en-ca/HT201320 For instructions specific […]

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Configure Android MAIL for  UNA Mail

You can access UNANet MAIL from any web browser (Safari, Chrome, or Firefox) at any time:  https://mail.una.ca OR from the UNANet page:  https://www.una.ca/unanet Information you need in hand before starting: 2021 UNA Membership card  UNANet login ID:  most often (but not always) FirstinitialLastname@una.ca *logins usually contain no spaces or punctuation. UNA Member PIN: on your […]

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Zimbra – Managing Shared Items

To manage your Shared Items go to the Preferences Tab, then Sharing. you will see a list those items shared to you and those items you have shared out. You can edit the privileges of the share, resend the invite if someone has not accepted the shared item, and revoke the share. Also items you […]

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Zimbra – Sharing a calendar

Log into your UNAnet account and go to the Calendar tab. Select the Calendar you wish to share and right-click on the name or click on the disclosure triangle. Then select ‘Share Calendar’. Choose who you want to share the Calendar to you can share to multiple people, choose what privileges you want them to […]

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Zimbra – Importing a Calendar from FirstClass

Please Note: Experience has shown that while FirstClass will export a calendar to .ics, the resulting .ics file will contain too much detritus, extra events etc… to be a reliable import. We recommend you manually enter events as needed in Zimbra.   *** This post was left up for reference**** Log into FirstClass and click […]

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Zimbra – Importing Contacts from FirstClass

From a computer, log into FirstClass and open your Contacts/Address Book. Then go to File -> Export Select ‘All Contacts’ and the vCard format. Click ‘OK’ and save the file to your computer Desktop. Log into Zimbra https://mail.una.ca and go to the Preferences tab and then to Import/Export. Choose the vCard file you just exported […]

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