Creating Out-Of-Office Automatic Replies


If you are planning to head out on vacation or step away from your office for a few days, it is essential to create an  Out of Office auto reply message. These automatic messages are a notification that you receive when the person you are trying to reach is out of the office.

To set up these automatic replies, please follow the steps below.


  1. Go to Preferences in your Zimbra, and click on Out of Office in the left column.
  2. Ensure that ‘Send auto-reply message’ is checked off. In the Message portion, here you will type out your automatic response when someone e-mails you. It is important to include:
    • Start and End date of your time out of office/how long you are unavailable
    • Who to contact in your absence if needed.
    • After typing your message, click “Send replies during the following time period’ in the Time Period.  Here you can edit the Start and End dates of your time away.
  3. Lastly, always remember to hit SAVE in the top right corner.